How scheduling works
- Tell us what you need. Send your preferred dates, location, and group size.
- We confirm the fit. We’ll confirm availability and recommend the best event format for your group.
- A 50% deposit secures the date.
- Final counts are due 48 hours before the event.
Booking lead times
| Setup | Recommended lead time |
|---|---|
| At our Benbrook arena | 2 days |
| Mobile at your location | 2 weeks |
Build + Battle and Design + Build + Battle can need extra lead time for robot kit parts; we confirm the timeline when you book.
Weekly availability
| Day | Availability |
|---|---|
| Monday – Thursday | Afternoon and evening |
| Friday | Afternoon, evening, and late evening |
| Saturday | Morning, afternoon, and evening |
| Sunday | Afternoon, limited |
Event site requirements
- Level ground.
- At least 14 ft × 12 ft of open space.
- Power access preferred, but not always required.
- Indoor or outdoor setup possible, weather dependent (outdoor 40–100 °F).
- Play area accessible from 3 sides only — not 360°.
- Canopy available for outdoor events.
We’ll work with you to determine what your space can accommodate; maximum participant capacity depends on available site space.
Deposits & cancellations
A 50% deposit secures your date, and final participant counts are due 48 hours before the event. Cancellation and reschedule terms — including weather-related options for outdoor events — are confirmed in writing at the time of booking.
Book an event
- Event inquiry: /events/inquire/
- Email: info@flatlinerobotics.com
- Phone: 682-990-ROBO (7626)
See event pricing for all formats and options.